Alva Review-Courier -

Planning Commission to review building permit applications


November 23, 2018

In October the Alva City Council discussed the need to update the current ordinance on land use or zoning. Earlier the Planning Commission had approved an exception to allow a zoning change to commercial in the middle of two lots in a residential neighborhood. Several residents in the area attended the council meeting to protest. Although the applicant intended the building for storage, subsequent owners could change the use to a commercial business.

Following discussion, in a split vote the council chose to turn down the application for an exception. The applicant found himself with a couple of city lots that could not be used as he had planned.

On Oct. 22 Mark Seibold of Crafton Tull in Tulsa met with the Alva Planning Commission to discuss the current situation. Crafton Tull is an architecture, engineering and surveying firm.

In a letter dated Oct. 26, Seibold recommended the Planning Commission review all building permits except for four categories:

• Accessory structures smaller than 12 feet by 14 feet that do not require a permanent foundation.

• Individual plumbing, electrical, mechanical permits for regular maintenance on residential and commercial structures that have a valid and current occupancy.

• Minor renovations to existing structures with less than 50 percent change to the overall square footage of the original building.

• Any building permit that complies with the current zoning and subdivision regulations as adopted.

Mayor Kelly Parker said this review of permits is mainly to provide education to the planning commission and the city council.

Councilmember Randy Stelling expressed concern this review would lengthen the waiting period for applicants. City Business Manager Joe Don Dunham said applications to be reviewed would require notification of owners of nearby properties so there’s already an extended waiting period.

The council voted to approve the review of all permits with exceptions, excluding those listed in the Crafton Tull letter, to begin Jan. 1, 2019.

Strategic Land Use Committee

Also during their October meeting, the Planning Commission requested the city council appoint a committee to update the city’s land comprehensive plan. It was recommended the working committee be made up of three members from the planning commission, three members of the city council, and four people from the public at large. Two of the at large members will be chosen by the planning commission and the other two by the city council.

Mayor Parker said the council would not be making those appointments until a later meeting. The council approved forming the committee.

The agenda for the next Alva Planning Commission meeting lists appointing three members to the committee. The commission will meet Monday, Nov. 26, at 6 p.m. in the council chambers.

Cemetery Board Appointments

The council appointed Dr. James Bell and Jesse Kline to fill two new cemetery board positions. The council recently approved changing the board from three members to five. Bell and Kline will serve three year terms ending in June 2021.

Other Council Business

An interlocal cooperative agreement with Circuit Engineering District #8 was approved. This agreement helps the city to obtain street signs at a lower rate.

The council approved claims of $367,541.38 and payroll expenses of $260,025.35. They also approved minutes of the Oct. 15 meeting.

Alva Utility Authority

Alva Utility Authority (AUA) members approved claims of $414,120.38 and payroll expenses of $62,517.26.

They approved authorizing the bidding of construction for a new chlorination system for the city’s water system. This system will provide a new continuous-monitoring system. It will allow for more accurate reporting and monitoring of the city’s water. Dunham said the current system is about 20 years old and could stop functioning in the near future. This is a proactive approach to address the situation before it becomes a problem. Cost is expected to be about $7,000 or more and was included in this year’s budget.

The AUA voted to purchase PVC water pipe, valves, boxes and interconnections from Pioneer Supply for $168,429. These are materials for the 16 inch water line to replace a 12 inch water transmission line. The city is saving about $46,000 to $47,000 on the project by having water department employees do the work.

A change order for Wynn Construction for the Young Street Tank Farm reduced the bill by $2,304.60. It was found the amount of sod needed for the project was less than expected.

A change order for Cobalt Construction increased the cost of the east sewer line project by $4,200 for sodding the east slope adjacent to the sewer main.

Alva Economic Development Authority

The Alva Economic Development Authority meeting concluded the evening. Members approved minutes of the last meeting, claims of $39,828.78 and payroll expenses of $14,209.93.


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