New accounting system calls for account review and rearrangement

 

April 17, 2019



Alfalfa County officials met Monday morning for their weekly commissioner meeting.

Routine business was addressed first with commissioners accepting and signing off on their monthly maintenance and operation warrants for payment and blanket purchase orders. One road crossing permit ($500 for District 3) was accepted as well.

They next approved a contract with VoiceProducts LLC and went on to discuss old accounts and what they could do to utilize the full potential of their new accounting system. Some accounts, in place since before county clerk Laneta Unruh's term, had balances of less than $3 and seemed to exist with no clear explanation. Commissioners decided to review the accounts and figure out where some reworking could be done.

After that discussion, a bid was awarded to Erikson Steel for Marvin Woodall's District 3 on a 24-foot by 80-foot lean-to building addition and officials moved on to approve a few fund  transfers. One was from an R-5 Insurance/Work Comp account to a C-1A Treasurer Personal Services account in the amount of $1,345.45 to correct an amount of the county's portion of dependent coverage, and another, for $25,000, was moved to an account called B-1A Sheriff's Personal Services from an R-12 Contingency account for the remainder of FY 2018-2019 salaries. The final transfer was from a T-2A Highway Maintenance and Operation Capital Outlay for District 3 for $20,560 (per auditor) for salvaged metal. The auditor directed staff to to deposit the money into the M&O account before transferring to T-3. It will be appropriated in May.

Next on the agenda was a detention services agreement by and between Sac and Fox Nation and Alfalfa County for FY 2019-2020, and it was approved unanimously. Before adjourning, three private property easements were approved; one at NW/4 of 19-28-8, and the others at SW/4 of 33-25-11 and SW 80 acres of 32-26-10.

 

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