Alva Review-Courier -

Swimming Pool Task Force elects officers


December 22, 2019

The Alva Swimming Pool Task Force held their first meeting on Dec. 10. Meagan Caldwell was elected chairman, Greg Baker vice chairman and Renae Green secretary. City Business Manager Joe Don Dunham met with them to pass on information gathered by city council members concerning the pool. Dunham said the group will set up their own meeting dates and agendas. They hope to hold their next meeting at the swimming pool to get a first-hand look at problems needing fixed. The task force will report to the Parks and Buildings Committee of the council when they reach a consensus.

Also during Monday’s city council meeting, Mayor Kelly Parker reported Lynda Martin is resigning from the Cemetery Board, and he’ll be looking for a replacement.

Councilmember Bo Hananford reported the Personnel Committee met Dec. 11. They decided to make the economic development position separate from the chamber of commerce. In the past, one person split time between the two entities. Hannaford said they are working on a job description, which will be posted.

Mary Hamilton was the only member of the Parks and Buildings Committee attending the Dec. 12 meeting. She said Dunham briefed her on the completed mold remediation at the Professional Building. There was discussion about requests for a dog park. Possible locations discussed were at the old armory or in the north end of Hatfield Park. Dunham said one may be planned for the future at the Alva Recreation Complex.

Hannaford listed some of the large claims processed by the finance committee. These included a bulk fuel purchase of $10,667.24, aviation gas for the airport of $27,611.81, asphalt from the street and alley fund for $34,411.62, half of the culvert for East Flynn St. for $15,686.25, and landfill transfer fees of $19,150.52. There were also debt services of $6,088.89 from the general fund, $14,931.49 from the economic development fund, and $62,149.21 from the utility fund.

Hannaford said sales and use tax collections were down slightly for the month and down approximately nine percent for the year to date.

Manager’s Report

Dunham said the city’s Christmas Party and Awards Banquet was a success. This was the fourth year for the event. About 150 people attended. Awards were given to the person with the shortest and longest tenure with the city. The longest has worked for the city for over 41 years. The shortest was hired in August. Longevity awards were also handed out.

In the selfie contest, photos were taken of city departments, families and individuals then posted on Facebook. He reported first place was earned by Bridgett Gragg and Brittany Nix with 159 likes. Running a close second were Ron and Lydia Vasquez with 157. Dunham said the sanitation department must have called on everybody they could find because they had 146 likes. “I think everybody had a lot of fun doing that,” he said.

Mayor Parker asked how many likes the council selfie received. Dunham said he had it written down somewhere but he thought around 46. Hannaford asked if there was an award for least likes. Dunham said he thought would have been him with 22.

Dunham reported the duct work was cleaned on two suites in the city-owned Professional Building. There’s one more test needed to finish the mold remediation of the building. The city will be opening empty suites up for rental soon. Two air conditioning units will need to be replaced. The old ones were removed when the roof was replaced.

The state DEQ permit for the water pump at 14th and Oklahoma Boulevard arrived Monday. Bid specifications have been published for that project.

Dunham said he met with the Oklahoma Baptist Children’s Home from Oklahoma City. They are looking at building a small housing development south of the Homestead off 11th Street. There are some things like access to be figured out, but he says it will be coming into fruition over the next year or so.

The 6,000 foot water line replacement project is expected to start in April. The city will also be installing a water line at the airport. DEQ permitting will be required, and water meters will need to be purchased.

Dunham said the city has about ten to twelve fire hydrants that will need to be replaced within the next six months.

Dunham is meeting with employee groups to provide information on the new payroll system. The first payroll using Nexstep is planned for Jan. 2. However, the city can do it the old way if needed. Emails have been sent out to employees to gather needed information for the process.

City Council Action

Councilmembers Daniel Winters and Chris Eckhardt were absent for the meeting.

The council approved Ordinance No. 2019-004 amending the employee retirement system defined benefit plan. The changes were required by the IRS, state law and clarification of language. The emergency clause was also approved to make the ordinance effective immediately upon publication.

A payment of $31,150 to Justin Dowdy for the Alva Bull Battle V was acknowledged. The money comes from tourism tax, and the expenditure was approved by the Alva Tourism Committee. Anything above $25,000 must receive council approval. Councilmember Mary Hamilton questioned the need to spend this amount on one event.

The council also acknowledged a payment of $25,987.41 to Pioneer Supply LLC for supplies to install the new water line on Lane Street. The project is funded by a REAP grant, and the city will be reimbursed for the expenditure.

The city was awarded REAP grant #19-1 in the amount of $55,497.58 for the water line on Lane Stret (US 281 North) between Maple and Barnes. Dunham said the city was told the amount granted would probably be around $25,000 so the budget was planned around that. The council authorized the mayor to sign the affidavit for completion of the project to receive reimbursement of expenses of $25,987.41. Unfortunately, the city will not be able to receive the remaining portion of the grant since it was not budgeted in the project.

Resolution 2019-010 was approved. It reduces the current city budget by $3.8 million. The 2019-2020 budget was approved in June with the expectation of applying for a grant for the swimming pool project of $1.3 million plus $2.5 million in a loan to be repaid through ad valorem tax. When the ad valorem tax election failed, the city did not have matching funds for the grant.

City purchasing designations and limits for calendar year 2020 were approved. Dunham said the only change from last year was the amount for the airport manager which was approved by the airport commission. A finance director designation was added, and several positions have lowered amounts. The business manager has the highest limit of $25,000. The finance director, street department supervisor and water department supervisor have limits of $15,000. Expenditures up to $10,000 may be approved by the police chief, fire chief, ambulance director, and sanitation supervisor. Limited to $5,000 are the business office supervisor, assistant police chief, assistant fire chief, library director, and cemetery sexton. Other limits are $2,500 for the assistant ambulance director, $1,000 for the safety coordinator, $1,000 for the airport manager, and $500 for the inmate supervisor.

In the consent agenda, council members approved minutes of the November meeting, claims of $151,438.20 and payroll expenses of $212,391.35.

Alva Utility Authority

After the council adjourned, the same people met as the Alva Utility Authority. They approved minutes of the last meeting, claims of $116,123.95 and payroll expenses of $52,669.41.

Alva Economic Development Authority

The AEDA met and approved minutes form the November meeting, claims of $27,476.66 and payroll expenses of $12,816.73.


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