Alva City Council handles long agenda
• Utility Authority approves bids on two projects
June 27, 2021
The Alva City Council had a long agenda for the Monday, June 21, regular meeting. Actions on city budgets and an EMS medical director are covered in separate stories. The resignation of Ward 3 Councilmember Mary Hamilton was covered in Friday’s Alva Review-Courier.
Council members voted to approve Ordinance No. 2021-001 adopting the International Existing Building Code. The city already uses the International Building Code, but this addition offers owners of existing buildings some leeway in meeting some of code requirements.
Agreements were approved with Northwest Technology Center and Alva Independent School District for the city to provide school resource officers. An officer will work with Northwest Tech four hours per day while the Alva Schools will use officers 12 hours per day. The schools reimburse the city for officer pay.
City Business Manager Angelica Brady has a spending limit of $25,000 without council approval. Two recent OG&E bills exceeded that limit so they were brought to the city council for approval. Brady explained that street lighting costs the city from $12,000 to $12,500 per month. While OG&E was converting street lights to LED, they suspended that billing beginning in November. Now they are adding those months to bills. The April bill of $41,794.14 includes street lighting from Nov.3 through March 24. The June bill of $33,320.61 includes street light billing from March 25 through May 11. The council approved payment of both bills.
In discussing the city’s workers compensation insurance, Brady said the overall payment went down about $5,000 on the new agreement. The city has $69,293.22 in credit from the 2017-2018 bill that was not used. The amount includes escrow funds and interest. That money can be returned to the city or used as part of the payment against the new bill. The council approved this year’s bill in the amount of $125,314.
Several two year leases were approved. Those awarded the leases have the option of extending their contract for a third year. Roger Hada had the only bid for the East Lagoon site of $261 per year. Tyler Willyard turned in the low bid of $17.55 per acre per year for the 80 acres at the West Lagoon site. Michael Zimmerman had the successful bid of $420 for grass bailing of a little less than 30 acres at the Alva Recreation Center.
The council approved the appointment of retired military pilot Terry Cline to the Alva Regional Airport Commission. He fills a vacancy left by the resignation of Terry Turner.
Council members also approved Mayor Kelly Parker’s reappointments of Charles Murrow and Christie Kornele to the Alva Planning Commission; Tyler Mantz to the Alva Board of Adjustments; Dr. James Bell and Jesse Kline to the Alva Municipal Cemetery Board; and Patricia Harkin and Lynn Wilt to the Alva Library Board.
No action was taken following an executive session to discuss contract negotiations with the firefighters’ union.
On the consent agenda, the council approved minutes of the May 17 and June 15 meetings, claims of $169,454.31 and payroll expenses of $282,613.03.
Alva Utility Authority
During the Alva Utility Authority (AUA) meeting that followed council adjournment, trustees approved minutes of the May 17 meeting, claims of $101,394.41 and payroll expenses of $86,421.29.
The trustees discussed a water main extension to Alva High School. This is a new line required after remodeling of the art room. It was found the old fire hydrant was not adequate to provide coverage in case of fire. Due to other projects, the city water department cannot self-perform this work. It was bid out with True Solutions, LLC of Woodward having the lowest and best bid at $128,280. This exceeds the expected $85,000 price for the project using pre-pandemic prices.
If the project is delayed, the school will not be able to use the art room for student classes in the fall. The school is expected to pay from $7,000 to $10,000 toward the project. The trustees approved the new waterline with Troy Brooks casting the only dissenting vote. The project will require 45 days to be completed.
A new water well project to replace Well No. 46 was discussed. Brady said the low bid by Hoffman and Ewbank of Fairview was $177,070. A REAP grant will pay for $55,000 of the project. By reducing the well bore from 24 inches to 20 inches, reducing the size of the concrete slab and the building, the city will be able to lower the price. Trustees approved the original bid and then approved a change order reducing the project cost by $54,120.
Alva Economic Development Authority
Meeting after the AUA adjourned, the Alva Economic Development Authority (AEDA) approved minutes of the May 17 meeting, claims of $255,200.88 and payroll expenses of $26,477.74.
The trustees took no action on an item to award the roof replacement project at the Alva Recreation Complex (ARC). Earlier Monday afternoon, the ARC Board decided to go a different route on the roof replacement and other repairs at the Pete and Ruth Leslie Fieldhouse. Because of the way the agenda item was worded, no action could be taken. A special meeting will need to be scheduled to act on bidding for that project.