Alfalfa County Assessor Jennifer Roach and commissioners Nate Ross, Mike Roach and Garret Johnson discussed forming an agreement with an independent contractor to perform commercial visual inspections.

She told them the new software in her office had not correctly converted all digital commercial data since the transition from the old software. The data was there, she said, but the pricing was wrong. As a result, no new values have been rolled out for any commercial property within Alfalfa County over the last two years, and a massive cleanup, all at once, was needed. She said that one way to do that was to have an outside source double-check everything she's done.

Going into more detail, she presented a proposal to have William B. Sisemore (DBA Green Country Valuations Services LLC) come in and look at every single commercial property in Alfalfa County – even the exempt ones. Green Country Valuation Services LLC can have the work done in about one week's time, Roach said, adding that going this direction would also serve as kind of an outside audit.

The Green Country Valuation Services quote included 600 properties and was not over $15,000. (Anything more would cost $25 per parcel.) She said the contract states the company would enter the data but that she wanted to do that herself instead. The assessor said she wanted to pay from her cash account, and the commissioners gave their signatures.

The men then signed two private property access easements, each in District 3. One was for the NE ¼ of 4-25-10, and the other at the SW¼ of 9-24-10. Next, County Clerk Laneta Schwerdtfeger helped keep the paperwork straight on a few fund transfers. The first was for $100,000 from Helena Rescue M&O account 1321-3-8214-2005 to the Helena Rescue Capital Outlay account 1321-3-8214-4110 for a fire truck. The second was for $19,091.16 from the County General M&O account 0001-1-2000-2005 to the County General Audit account 0001-1-4500-2005 for the audit for FY 20-21 that did not transfer over on the new EON Form. The last transfer was $428,000 from District 3 Capital Outlay account 1102-6-4300-4110 to the District 3 M&O account 1102-6-4300-2005 for funding for M&O.

The last thing the men took care of was approving the General Ledger/Appropriation Ledger Reconciliation. It will be provided by the end of each month, and copies will be made for officers at the meeting. (Minutes, maintenance and operation payment warrants, and blanket purchase orders received approval earlier in the meeting.)