Bids, grants, bridge project on Woods County Commissioner agenda
Highfill to retire from OSU Extension
June 28, 2023
A bridge project, REAP grants and six month bids were part of the long agenda for the Woods County Commissioners Monday morning. Commissioner John Smiley opened the meeting with Commissioners David Hamil and Randy McMurphy present. County Clerk Shelley Reed also attended.
The commissioners approved a resolution to execute a project agreement for the bridge and approaches on Kiowa Road north of Alva. They also approved the Oklahoma Department of Transportation maintenance, financing and right-of-way agreement for the bridge project.
The Avard Rail Park Authority operates under county government so the commissioners approved the reappointments of Allan Poe, Stan Bixler and Todd Holder as trustees. Similarly, they approved the appointment of Bob Baker and reappointments of Brodie Bush, Melissa Fisher, Stan Kline and Randy McMurphy to the Woods County Industrial Development Authority.
The Woods County Treasurer’s office provided the resale property fund financial statement totaling $213,610 which was approved by the commissioners. McMurphy said the recent tax resale was reported to have gone well.
Work is beginning on the City of Alva waterline section replacement in the Hopeton area. The commissioners approved two road crossing permits for Marson Enterprises Inc. at no cost. The crossings are to be bored under the roads at 12-25-14 to 1-25-14 and 24-25-14 to 13-25-14.
To save about $2,000, the commissioners chose the option to make one payment to ACCO-SIG for property and liability insurance for the next fiscal year. The total is $148,410. They skipped the next item on the agenda for Enhanced E911 insurance because Reed was still waiting on the paperwork.
The commissioners okayed a payment of an Erikson Steel invoice using REAP grant funds for the Dacoma Fire Department and signed the reimbursement form for $25,083.33.
A lot of time was spent studying the compilation of six month bids. In one case, the commissioners chose a slightly higher bid due to the expense of travel to obtain the materials further away. In another instance, they rejected a bid for hot asphalt mix because picking it up in Clinton would cool the mix off too much by the time they arrived back in Alva. No other hot mix bid was received so that will be determined on an as needed basis. With those exceptions, the commissioners accepted the low bids.
The commissioners also approved an annual bid for ballot printing, awarding it to Royal Printing on the advice of County Election Board Secretary Holly Blevins.
The Alva Police Department asked to reserve the use of the courthouse lawn and conference room for the 3rd annual BBQ fundraiser for May 3-4, 2024. McMurphy said he had complaints that trash from the event was not cleaned up, including in the conference room inside the courthouse. The request form states that those holding events must clean up afterward. McMurphy said the police department needs to address that issue before it is approved. McMurphy made a motion not to act on the request due to the mess left last year. Hamil seconded, and the motion was approved unanimously.
Two resolutions were approved to declare items as surplus and junk them. One was a battery charger from District 3 that Smiley said no longer works. The other was a work station-drafting table from the assessor’s office. The action is needed so these items can be removed from the county inventory lists.
The commissioners voted to approve the affidavit for completion for the Waynoka Fire Department REAP grant. After the purchase of a 2023 Ford F150 truck from Confidence Ford of Norman with a state contract price, there was some money left. The remaining $5,308.36 will be applied to work done by K & S Tire and G & G Electronics to modify the vehicle.
The commissioners approved payroll, warrants, claims and blanket purchase orders.
Under new business, Reed said OSU Extension’s Greg Highfill is retiring and a reception is planned for July 31 from 2 to 4 p.m. in the courthouse lobby. The commissioners voted to approve the use of the lobby.